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Administrative Services

Accounts Payable

The goal of the Accounts Payable team is to provide timely and accurate expenditure of District funds and to record those transactions in a manner consistent with District guidelines and California State financial regulations.

Accounts Payable provides services in the areas of:

  • DPR - Direct Payment Requests
  • Honorariums/Guest lecture payments
  • Petty cash replenishment for Columbia
  • State and federal tax reporting
  • Prompt and accurate processing of supplier invoices
  • Travel claim reimbursement
  • Subscription and membership processing
  • Non-scheduled payroll checks
  • Payroll mid-month and end of month taxes and employee withholdings
  • Student Accounts Refunds
  • Student Financial Aid
  • Coordinate check run usage for both campuses

A key role that departments have in maintaining the service Accounts Payable provides is forwarding packing slip in a timely manner, preferably three business days, and monitoring Blanket Purchase Order balances.  In some instances the packing slip/Invoice that is enclosed or received at a cash register is the only invoice we will receive.  Without these receipts our accounts are thrown into a past due/credit hold position.

If the Purchase Order was created for a service we appreciate an email when is it complete.