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Grants Office

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Grant Processes

District Grants Office: Grant Development, Submission, Administration, and Compliance

PRE-Award: Development & Pre-approval-Submission

1.   Pre-Approval Process for Potential New or Renewal Funding Opportunities

Go to Etrieve Central:

In Etrieve CENTRAL

    • Click on the Forms tab,
    • Under Grants Office tab,
      • Click on the GO Proposal Application Pre-Approval Tab; 

2.  Grant Proposal Development and Submission

    • Review the Request for Proposal (RFP) Submission and Eligibility  Requirements; 
    • Complete Supplemental and Institutional Eligibility Forms;
    • Provide technical assistance, feedback, proofread, and edit Proposal Draft;
    • Support the routing of Application Paperwork that requires Multi-Campus and/or District review;
    • Review the Final Draft Proposal and route a review packet for the Vice-Chancellor, Fiscal Services to review and sign;
    • Project Director to submit the Grant Proposal to funding agency for consideration.

POST-Award: Award-administration & Compliance

3.  Notification of Funding 

    • Coordinate the distribution of the Grant Agreement, Subrecipient Agreement, or Contract for review and signatures;
    • Create and distribute the Executed Grant Contract Memo (EGCM).

4.  Administration and Compliance 

    • Grant Program/Contract Orientation (Project Start-Up Meeting);
    • Grant Performance Technical Assistance: Monthly/Quarterly/Annual Program Reporting Requirements and the Fiscal Budgetary Revision notification process;
    • Promote funding accountability and compliance;
    • Review contract compliance terms/regulations, reporting requirements, and the fiscal change order request process;
    • Grant close-out: Final program and fiscal reports and related close-out activities.