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Grants Office

Grant Processes

District Grants Office: Grant Development, Submission, Administration, and Compliance

PRE-Award: Development & Submission

1.   Internal Review and Approval Process for Potential New or Renewal Funding Opportunities

Go to Etrieve Central 

http://etcentral.yosemite.edu/

In Etrieve CENTRAL

  • Click on the Forms tab,
  • Under Grants Office tab,
    • Click on the GO Proposal Application Pre-Approval Tab; 
  • Complete/fill out the form and read and check all pertinent boxes. You can click on the Submit check at the bottom of the form to see which fields need to be filled in prior to submitting. Fields needed:
    • Extension;
    • Your Job Title;
    • Location;
    • Unit or Division;
    • Project Director;
    • Check Project Type;
    • Project Title;
    • Funding Source;
    • Program Name;
    • Application Deadline;
    • Anticipated Project Start Date;
    • Anticipated Project End Date;
    • Project Description;
    • Anticipated Outcomes related to the mission statement;
    • Key Outcomes include;
    • Expectation to provide continued fuding;
    • Match funds? 
  • Click on the submit button.

2.  Grant Proposal Development and Submission

  • Review the Request for Proposal (RFP) Submission and Eligibility  Requirements; 
  • Complete Supplemental and Institutional Eligibility Forms;
  • Provide feedback, proofread, edit and elated Technical Assistance for a Draft Proposal;
  • Support the routing of Application Paperwork that requires Multi-Campus and/or District review;
  • Review the Final Draft Proposal and route a review packet for the Vice-Chancellor, Fiscal Services to review and sign;
  • Project Director to submit the Grant Proposal to funding agency for consideration.

POST-Award: Administration and Compliance

3.  Notification of Funding 

  • Coordinate the distribution of the Grant Agreement, Subrecipient Agreement, or Contract for review and signatures;
  • Create and distribute the Executed Contract Memo (ECM) (for grant Contract Amendments follow the same process).

4.  Administration and Compliance 

  • Grant Program/Contract Orientation (Project Start-Up Meeting);
  • Grant Performance Technical Assistance: Monthly/Quarterly/Annual Program Reporting Requirements and the Fiscal Budgertary Revision notification process;
  • Promote funding accountability and compliance;
  • Review contract compliance terms/regulations, reporting requirements, and the fiscal change order request process;
  • Grant close-out: Final program and fiscal reports and related close-out activities.