Grant Processes
District Grants Office: Grant Development, Submission, Administration, and Compliance
PRE-Award: Development & Pre-approval-Submission
1. Pre-Approval Process for Potential New or Renewal Funding Opportunities
Go to Etrieve Central: http://etcentral.yosemite.edu/
In Etrieve CENTRAL
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- Click on the Forms tab,
- Under Grants Office tab,
- Click on the GO Proposal Application Pre-Approval Tab;
2. Grant Proposal Development and Submission
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- Review the Request for Proposal (RFP) Submission and Eligibility Requirements;
- Complete Supplemental and Institutional Eligibility Forms;
- Provide technical assistance, feedback, proofread, and edit Proposal Draft;
- Support the routing of Application Paperwork that requires Multi-Campus and/or District review;
- Review the Final Draft Proposal and route a review packet for the Vice-Chancellor, Fiscal Services to review and sign;
- Project Director to submit the Grant Proposal to funding agency for consideration.
POST-Award: Award-administration & Compliance
3. Notification of Funding
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- Coordinate the distribution of the Grant Agreement, Subrecipient Agreement, or Contract for review and signatures;
- Create and distribute the Executed Grant Contract Memo (EGCM).
4. Administration and Compliance
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- Grant Program/Contract Orientation (Project Start-Up Meeting);
- Grant Performance Technical Assistance: Monthly/Quarterly/Annual Program Reporting Requirements and the Fiscal Budgetary Revision notification process;
- Promote funding accountability and compliance;
- Review contract compliance terms/regulations, reporting requirements, and the fiscal change order request process;
- Grant close-out: Final program and fiscal reports and related close-out activities.
