This is the 10th of the month, unless the 10th falls on a day of closure. For example: when the 10th of the month falls on a weekend, the Friday before that weekend is the payday or if the 10th falls on a holiday or on summer Friday of closure payday will be the day before.
- Pay Period
- Runs from the 16th of one month thru the 15th of the next and you are paid the following 10th. Ex: period 11/16/18-12/15/18, paid 1/10/19
- Based on stipend start and end dates
- Pay Claims
- Submission of claims is required. Please adhere to the pay periods as noted above when completing. If your dates of service cross pay periods, make sure to complete a claim for each period. Turn into your division/department for processing no later than the 15th of the month. They are due to Payroll by the 18th.
- Pay Docks or Adjustments
- Appear on the first payroll following notification
- Pay Codes
- HOS – Stipend with Retirement
- HOS1/4 – Stipend with Retirement – Flat tax
- HOS2 – Stipend with Retirement and Social Security
- HON – Stipend without Retirement
- HON1/4 – Stipend without Retirement – Flat tax
- Tax Codes
- MED (0/1/2/3) – Medicare
- OAS (0/1/2/3) – Social Security
- FIT (M/S) – Federal Taxes (M-Married/S-Single)
- SIT (M/S/H) – State Taxes (M-Married/S-Single/H-Head of Household)
- SUI – Unemployment Insurance - employer paid
Direct Deposit –
All employees are eligible for direct deposit; an election of direct deposit can be made or cancelled at any time. Please note it can take up to 3 pay cycles for your direct deposit to be activated. You will receive paychecks in the mail until activation is complete. Direct Deposit Form To cancel please contact a member of the payroll staff.
Personal Payroll Changes –
- W4 and DE 4 forms:
- Employees may change withholdings at any time. Changes are due to Payroll by the 18th of each month to be effective for that month's payroll.
- Address Changes:
- These are made through HR and that changes your payroll information
All employees have a retirement deduction calculated on your gross pay and then deducted for each month of pay. Unless you were a STRS or PERS member when hired you will automatically be placed in the APPLE program.
APPLE: This is established as an alternative to Social Security. The plan is a Profit Sharing Plan under 401(a) and has an employee contribution of 7.5%. The plan is for District employees who are not covered under the Public Employees' Retirement System (PERS) or the State Teachers' Retirement System (STRS).
CalSTRS: This is a defined benefit program where contributions are employee and employer funded. You are vested after 5 years of full time service. The benefits are pre-tax and you do not pay into Social Security. There are 2 types of membership:
- Classic Members: any person who became a member or was an established non-member before January 1, 2013. Your employee portion this fiscal year is 10.25% and the current employer portion is 14.430%. This is a variable rate that can change at the beginning of each fiscal year.
- New Members: any person who became a member or was an established non-member on or after January 1, 2013. Your employee portion this fiscal year is 9.205% and the current employer portion is 14.430%. This is a variable rate that can change at the beginning of each fiscal year.
CalPERS: This is a defined benefit program where contributions are employee and employer funded. You are vested after 5 years of full time service. The benefits are pre-tax and Social Security is assessed and deducted from each paycheck you receive. There are 2 types of membership:
Unfortunately stipend employees do not qualify for benefits, at this time.
As a stipend employee of the District have access to these sites. You can find personnel info related to your position summary, my stipends, leave plan summaries, total compensation, electronic versions of your W2, pay advices (stubs), and helpful links. If you have issues accessing the sites, please contact the IT Service Desk.